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Administrative Assistant
Req ID: 5862
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Division: Turner
Project Location(s): CLARKSBURG WV US , 26306
Minimum Years Experience:
Travel Involved: None/Not Specified
Job Type: Part Time
Job Classification:  Experienced
Education: Associates Degree 
Job Family: Admin Support
Compensation: Not Specified
 
Position Description:

It is the function of the Project Administrative Assistant to provide administrative support for the job site. This position must represent Turner positively through a professional image and positive attitude. Works independently, with minimum supervision. 

 
Essential Duties and Responsibilities

Act as liaison between supervisor and others (i.e., departments, external contacts, subcontractors, clients, etc.).

Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, etc.

Compose and/or edit/distribute letters, memos, reports and other departmental correspondence on time.

Keep track of when recurrent reports are due and meetings are scheduled, including maintaining lists of recipients and/or participants.

Process orders and reports as required and respond to requests for information.

Process invoices for payment..

Set up and maintain files.

Order and maintain all office supplies.

Maintain calendars with vacation dates, schedule/confirm meeting dates, etc.

Arrange travel, hotel, and car reservations and prepare itineraries.

Set up for meetings (coffee, lunch, etc.)

Answer phones and direct calls. 

Photocopying, filing, and sending faxes.

May perform other duties as necessary or assigned.


 
Qualifications

Four year Bachelors degree preferred or two year associates degree with two years experience and/or equivalent of four years adminstrative experience.  Must have good common sense, can set the tone in a letter both grammatically and politically, good listening skills, works well with limited supervision.  Can take  direction w/o follow up, excellent communication skills.  Able to maintain confidentiality.  Intermediate skills with Microsoft suite (i.e., Word, Excel, Powerpoint, Outlook) and SAP preferred. 

 

 


 
Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes exposed to moving mechanical parts. The employee is occasionally exposed to airborne particles or caustic chemicals. The noise level in the work environment is usually moderate.

 

 

 

 

 

TURNER IS AN EQUAL OPPORTUNITY EMPLOYER M/F/D/V EEO/AA M/F/D/V
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